|Sat Apr 29|
Beith Golf Club Constitution
Any reference to 'his' in this Constitution effectively means 'his' or 'hers'.
I. NAME OF THE CLUB
The Club shall be called “BEITH GOLF CLUB” (hereinafter referred to as the “Club”) and shall be a Non Profit Making Body dedicated to the supply of sporting services.
II. OBJECTIVES OF THE CLUB
(a) The purposes of the Club are to promote the amateur sport of Golf in Beith and the surrounding area, and community participation therein.
(b) To fulfil the general objectives and functions of a Golf Club and Sports Club and by undertaking such activities as may be reasonably necessary and/or incidental to such objectives.
(c) To promote and abide by the Rules of Golf as they are approved by The Royal and Ancient Golf Club of St. Andrews, and subject to such By-Laws, Local & Temporary Local Rules as may be from time to time implemented by the Committee.
(d) To provide access to golf for members & guests of all standards in a friendly and welcoming atmosphere that does not discriminate on the grounds of gender, race, religion or belief, sexual orientation or disability.
(e) To arrange fixtures, competitions and matches for members.
(f) To lease and/or purchase land and/or equipment suitable for the purposes and functions of the Club.
(g) To affiliate to the Ayrshire Golf Association (AGA), Scottish Golf Union (SGU), Scottish Ladies’ Golf Association (SLGA) and The Council of National Golf Unions (CONGU).
III. NON-PROFIT MAKING AND DISSOLUTION
(a) All surplus income or profits are re-invested in the club. No surpluses or assets will be distributed to members or third parties.
(b) Upon dissolution of the Club any remaining assets, after satisfaction of all its debts and liabilities, shall be given or transferred to another registered CASC, a registered charity or the sport's governing body.
(c) The Club property and documents shall be executed by the Captain, Vice Captain and Committee Members and their successors in office as Trustees for the Members.
(d) The Club may borrow or raise money, and secure the repayment thereof in such manner as the Club may think fit, and, in particular, by the issue of debentures or debenture stock, bills of exchange, promissory notes or other obligations or securities of the Club or by mortgage or charge upon all or any part of the property of the Club,
(a) Membership of the Club shall be open to anyone interested in the sport on application regardless of sex, age, ethnicity, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis
(b) The Club may have different classes of membership and subscription on a non-discrimatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating
(c) The Club Committee may refuse membership, or remove it, only for good cause as conduct or character likely to bring the Club or sport into disrepute. Appeal against refusal or removal may be made to the members.
(d) This policy also pertains to all employed positions within the club.
V. OFFICE BEARERS (THE COMMITTEE)
1. Office Bearers
(a) No Office Bearer shall rent or lease land to the Club.
(b) No Office Bearer shall be a relative, business partner or person acting under the direction of any person renting land to the Club.
(c) No Office Bearer shall be a relative, business partner or person acting under the direction of anyone associated with the Club who receives emoluments based on turnover of any aspect of Club activity.
(d) No Office Bearer will have the power to purchase, sell, or lease heritably property without specific authority of members at a General Meeting.
(e) All Office Bearers shall be trustees of the Club and shall hold any property of the Club in their name and shall be entitled to be used or sue as trustees of the Club. They shall be indemnified by the Club where acting in good faith in their capacity as trustees of the Club.
2. The Committee, all of whom are Office Bearers of the Club, and current members of the club, shall be constituted at a Club Annual General Meeting (AGM) and consist of:
(a) A Club Captain and Vice-Captain who shall be elected annually.
(b) The immediate past Captain of the Club.
(c) A minimum of a further 9 nominees all of whom shall be elected annually.
(d) Nomination for election to the Committee shall be submitted in writing to the Club Secretary, signed by at least two other Members, or by nomination at the Club Annual General Meeting.
(e) The election shall take place at the Club Annual General Meeting when a vote, if necessary, shall be conducted on a simple majority of Club members present and voting, and the results immediately declared thereafter. Ties shall be decided by another vote taken in the same manner.
(f) The Captain will assign, from the elected members of the Committee, the positions of: Greens Convener, Junior Convener, Match Secretary, & Treasurer and any other positions deemed necessary.
(g) The Committee shall have the power of co-option. Any member so co-opted shall automatically retire at the next succeeding AGM and shall be eligible for election.
(h) The Committee shall meet as is necessary but not less than quarterly.
(i) Seven members of the Committee shall form a quorum.
(j) The Chairperson at each meeting of the Committee shall be the Club Captain, in their absence the Vice-Captain, and in the absence of both the meeting will elect its own chairperson. The Chairperson shall have a casting vote as well as a deliberative vote.
(k) Voting on any matters at a Committee Meeting shall be by simple majority of members present and voting.
(l) The Committee shall, subject to the control of a General Meeting, be vested with the entire management of the Club, and shall have all powers necessary for the full and efficient conduct of its affairs, and shall keep, or cause to be kept, correct accounts and books showing the financial affairs and intromissions of the Club. No Member of the Committee, and any manager or person employed in the Club, shall have any personal interest in the sale of excisable liquors therein or the profits that arise from such sale.
(m) The Committee shall set subscriptions, levies, locker rental, entrance and green fees, and any other subscription or levy.
(n) The Committee is empowered to appoint such Sub-Committees as it thinks desirable, either from its own Members, or with the addition of other Members of the Club.
(o) The Committee shall appoint a child protection officer from the general membership to deal, in the first instance, with child related matters. Thereafter a report on the matter will be passed to the committee for consideration as to what further action, if any, shall be taken. A child protection policy will be formulated and placed on a notice board within the Clubhouse.
(p) Honoraria will be set by the Committee.
VI. CATEGORIES OF MEMBERSHIP
(a) Membership of the club shall consist of the following categories:
[i] Ordinary Member
[ii] Associate Member
[iii] Senior Member
[iv] Intermediate Member
[v] Midweek Member
[vi] Junior Member
[vii] Honorary Member
[viii] Temporary Member
[ix] Supernumerary Member
[x] Staff Member
(b) All members shall pay an annual subscription to join the Club; the membership fee for each category of membership shall be fixed at each Annual General Meeting.
(c) All members joining the Club shall be deemed to accept the terms of this Constitution and any By-Laws from time to time adopted by the Club in particular including the requirement to conduct themselves in accordance with any conduct rules, equity policy and disciplinary procedures.
(d) Membership is open to all and no application shall be refused on grounds of gender, race, religion or belief, sexual orientation or disability. Application for new Membership must be submitted through the Club Secretary in writing. The prospective member’s name and address will be posted in the clubhouse.
(e) An alphabetic list of all Members will be available in the clubhouse.
(f) Any member changing address must notify the same in writing to the Club Secretary and, failing such intimation, all notices sent to the last recorded address will be deemed to be duly delivered.
(g) No member shall be entitled to the benefits of the Club until payment arrangements have been made.
(h) Voting rights will be limited to membership of the following categories: Ordinary, Associate, Senior, Intermediate & Midweek.
(i) The Club shall provide notice of subscriptions due, including methods of payment available to members.
(j) Members of the Club who join a Professional Golfers' Association with a view to making a career of playing golf, shall be deemed to have resigned from the Club as from the date of joining such an association.
(k) Any full time employee of the Club may become a Member while so employed. They shall not be liable for Entrance Fees, Subscriptions or Levies and will not have any say in the general management of the Club and no share in any surplus on winding up nor shall they be eligible to be Members of the Committee.
(l) On occasions New Members may be required to attend a meeting with representatives of the Committee to ascertain suitability. On admission, a new Member shall be notified thereof, and furnished with a copy of the Rules by the Club Secretary, who shall also request all payments due as a condition of entry.
(m) Persons admitted as Temporary Members may be granted such privileges of the Course and Clubhouse as the Committee shall determine. The terms of Temporary Membership shall be those fixed by the Committee from time to time. Any payment requested of Temporary Members shall be payable in advance.
VII. SUBSCRIPTIONS & LEVIES
(a) Subscriptions, levies, locker rental, entrance and green fees, and any other subscription or levy for the ensuing year shall be fixed at each Annual General Meeting.
(b) The subscription year shall run from the first day of March to the last day of February of the next year.
(c) Any member failing to pay in full or make payment arrangements for their Annual Subscription due on 1st March, before the 31st March, will result in membership ceasing, and be held as in arrears and a reminder shall be sent to them. Failing payment of the subscription within ten days of this intimation, the Committee and/or Club Secretary shall have the power to take whatever action, financial or otherwise they deem necessary.
(d) No member whose subscription is in arrears will be allowed to take part in any business of the Club, hold office on the Committee, use the Course or Clubhouse or play competitively, until all arrears have been paid.
(e) The Committee and/or Club Secretary are empowered to terminate the Membership of any Member in arrears.
(f) The Committee and/or Club Secretary will have the power to reinstate any Member on good cause being shown and on payment of all arrears.
(g) The Committee and/or Club Secretary will pursue, through Debt Collection and legal channels, any outstanding debts related to subscription arrears.
(h) Members shall be entitled to introduce an unlimited number of guests on concessionary tickets per financial year, at £5 each. Junior Members will have unlimited guests £2.50each. All playing guests must be entered in the book kept for such purpose in the clubhouse. No one guest can play the course more than three times in a rolling 12 month period on concessionary tickets. Members are asked to co-operate in the collection of visitors' fees by affixing their Membership labels in a prominent position on their Golf bags. Members must accompany all guests on and off the course. Members must sign-in all guests into the Clubhouse using the book provided. Members are responsible for their guest’s conduct at all times.
Any member of the Committee or employee of the club may ask a Temporary Member or Visitor to show his or her ticket at any time.
Any member may properly resign from the Club by notifying the Club Secretary in writing. Failure to give such written intimation by the 15th of February immediately following the Annual General Meeting will mean that liability will be incurred for the ensuing year’s subscription. Members withdrawing from the Club, or who, from any cause or in any way, cease to be Members, shall have no claim for repayment of any subscriptions, levies, locker rental, entrance and green fees or other monies paid and shall remain liable to pay to the Club the whole or any part of the subscriptions, levies, locker rental, entrance and green fees remaining unpaid at the date of withdrawal.
IX. ALTERATION OF CONSTITUTION AND RULES
This Constitution may be altered at the Annual General Meeting, or at a Special General Meeting. Notice of the terms of any proposed alterations must be given in writing to the Club Secretary at least seven days before the meeting. Alterations to the Constitution accepted by Annual or Special General Meetings shall become effective immediately. Any rules made in terms of this Constitution may be altered or amended from time to time by the Committee or by any General Meeting convened for the purpose. The Constitution and By-Laws in force from time to time shall be binding on the Club office bearers and members.
The Annual General Meeting of the Club shall be held once per calendar year and take place no later than the last day of February, when a Statement of the Club’s affairs, duly audited, shall be submitted by the Treasurer. Notice of this meeting shall be made in the clubhouse and/or the Club website at least twenty-one days prior to the meeting. Motions for the Club Annual General Meeting must be in the Club Secretary’s hands, in writing at least fourteen days before the Club Annual General Meeting. Amendments to such Motions must be in the Club Secretary’s hands in writing at least seven days before the Club Annual General Meeting. All Such Motions and Amendments will be published in the Clubhouse and/or website fourteen days and seven days respectively before the Club Annual General Meeting. Any such Motion, or Motion as amended duly submitted and passed by the Club Annual General Meeting will be effected immediately. Voting on any matters at a Club General Meeting shall be by simple majority of Club members present and voting. At all General Meetings of the Club twenty five full members shall form a quorum.
A Special General Meeting shall be called:
(a) When the Committee deem it necessary, or
(b) Within twenty-one days of receipt of a requisition signed by not less than fifteen members stating the business to be discussed. Notice of such Special Meeting shall be placed on a Notice Board in the Clubhouse and/or the Club website.
XI. SUSPENSION OR EXPULSION
If the conduct of any Member, Temporary Member or Visitor is in the opinion of the Committee likely to endanger the character, interest or good order of the Club, or if any Member, Temporary Member or Visitor shall act in defiance, or wilfully disobey its Constitution or Rules, the Committee shall have the power to suspend for such time as the Committee shall decide, or to expel such Member, Temporary Member or Visitor from the Club, Clubhouse or Course. Such suspension shall for the period of suspension, entail forfeiture of his or her ticket or subscription.
The member shall have right of appeal to a Special General Meeting of the Club whereupon the only item for discussion will be the appeal. Any cost for the meeting will be met by the calling Member. In order to overturn the original decision a 51% vote must be obtained.
Any member of the Committee or employee of the club may ask a Temporary Member or Visitor to show his or her ticket at any time.
All complaints & suggestions must be made in writing to the Club Secretary and signed by the person or persons submitting. The Committee shall take all complaints & suggestions into consideration and shall have the power to give such deliverances or orders thereon as they consider necessary.
XIII. RULES & BY-LAWS
(a) The Rules of Golf as they may from time to time be fixed by The Royal and Ancient Golf Club of St. Andrews shall be the Rules of play, except in so far as these may be modified by any By-Laws, Local & Temporary Local Rules adopted by the Club.
(b) Handicaps will be maintained in accordance with the rules laid down by the most recent version of the Unified Handicapping System as specified by the Council of National Golf Unions (CONGU).
(c) The Club Fixtures for the year shall be arranged by the relevant Committee(s) and notice thereof posted in the Clubhouse and/or Club website. The relevant Committee(s) shall have power to arrange other Club Competitions in the duration of the year, and notice of such shall be posted in the Clubhouse and/or Club website.
(d) The use of the Clubhouse and the Course by all categories of Membership shall be subject to such conditions as the Committee may from time to time determine.
(e) The Clubhouse hours shall be as specified from time to time by the Committee and notified to the Members via a Clubhouse notice board and/or the Club website. These hours may be varied at the discretion of the Committee for any Special Meeting of Members and friends as may be authorised by the Committee. Bar hours shall always be in accordance with Licensing Laws.
(f) No excisable liquor shall be sold or supplied for consumption outside the premises of the Club, except to a Member on the premises, and for his or her own consumption; and no excisable liquor shall be sold or supplied to any person less than 18 years of age. Guests shall not be served with excisable liquor in the Club premises unless in the company and on the invitation of a Club Member. The Club Member shall, on admission of such guests to the Club premises, or immediately on them being supplied with excisable liquor, enter his own name and the full name and address of his/her guest, or guests, in the book so provided which shall be kept for such purposes, and which shall show the date for each and every visit.
(g) Members, Temporary Members or Visitors’ effects are left in the Club premises entirely at their own risk and the Club accepts no responsibility for loss of or damage to any personal effects or articles of value of its Members, Temporary Members or Visitors, whether handed to any employees of the Club or not, nor for any personal injury suffered by any such Members, Temporary Members or Visitors whether in the Clubhouse or on the Course.
(h) The Club accepts no liability or responsibility for loss or damage however occasioned, suffered upon the Club property in respect of motor vehicles, conveyances or bicycles or their contents.
(i) The books of the club, containing the names and addresses of all visitors to the Club House or Course, shall be submitted regularly to the Committee for scrutiny or to such person as the Committee may from time to time nominate to carry out this task.
(j) No Notice or document of any kind shall be placed on the Notice Board, or walls of the Clubhouse, except by the authority of a member of the Committee.
(k) Please note that the committee expects all Members and guests to maintain a reasonable standard of dress both on and off the course. Particularly during the hot weather all Members and Guests are asked to use common sense in this regard. The following are NOT permitted: Denims, Collarless Shirts (Excluding Mocks & Turtle Necks), Sleeveless Vests, Team Colours (With the exception of Golf Teams), Ragged Shorts, Shell Suits. Dress in the Clubhouse as above, but NO Caps. Golf Shoes must be worn on the Course at all times.
(l) Junior Members of 11 years of age and under must be accompanied on the Course at all times by a responsible person.
(m) First Tee Reservations & Restricted Playing Times will be arranged by the relevant Committee(s) and notice thereof posted in the Clubhouse and/or Club website.
(n) Players participating in an official club / area / national competition have priority on the Course at all times and must be waved through, when requesting to do so.
(o) In Individual competitions only, two or three balls are permitted this covers all sections within the club, unless authorisation is granted for more players than a three ball, by a member of the Committee.
(p) During general play there will be no sharing of clubs allowed and no more than four players per group.
(q) Please note that animals and/or pets are not allowed on the Course or in the Clubhouse with the exception of guide dogs.
(r) The use of mobile / electronic communication devices on the golf course is strictly prohibited, unless in a medical emergency or by members of staff of the Club or other exceptional circumstances.
(s) Etiquette and behaviour on the course at all times shall be in accordance with Section 1 of the most recent version of the Rules of Golf as specified by The Royal and Ancient Golf Club of St. Andrews.
(t) Any Member having initiated a claim against the Club will be required to resign with immediate effect.
(u) Parties who have been granted Temporary Membership by the Club shall supply a list of names and addresses of such Temporary Members, which shall be displayed on the notice board during the period of the approved Temporary Membership.
(v) A minimum number of five players are required to make a competition valid.